Privacy Policy

1. Overview

This Privacy Policy explains what data deaform41 (the “Service”) keeps and how we use it. deaform41 is a record-keeping tool, and keeping a durable, tamper-evident record is the point of the product — so we do keep track of the data you put into it.

2. Data we keep

Account data: your name, email address, team, and authentication details needed to run your account.

Form 41 data: the information you enter into your forms and records, including registrant details, destruction details, and witness names, along with any wet-signed scans you choose to upload.

Activity and audit data: we keep an activity log of account and record events (such as creating, finalizing, or voiding a record) so that finalized records remain tamper-evident and auditable.

Technical data: standard information such as log data and information needed to keep the Service secure and operational.

3. How we use your data

We use your data to provide and operate the Service, generate and retain your Form 41 records, maintain the integrity and audit trail of finalized records, secure the Service, and respond to your support requests.

We do not sell your personal data.

4. Retention

Because the archive is designed for long-term retention, we keep your finalized records and their audit trail for as long as your account is active or as needed to provide the Service. You can export your own records at any time.

5. Service providers

We use third-party service providers to host the Service, store files, send email, and process payments. These providers process data on our behalf and only as needed to provide their part of the Service.

6. Your choices

You can access and export the data in your account. Requests relating to your data can be sent to the contact address below.

7. Contact

Questions about this Privacy Policy can be sent to support@deaform41.app.